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Work vs Relaxation or Why Captain Call is the Villain

Embracing hard things is important. We lift up those among us who work harder, endure more and suffer to get stronger or make the world better. But how much suck should we embrace? When is ok to relax or is choosing to relax opening the door to cowardice and weakness?

Pretty much not Relaxing

Yesterday when I was playing with my 11 year old daughter having a carefree time horsing around and I had a pang of guilt: should I be doing something harder? Of course not. It’s common wisdom that it’s good to horse around with kids and to have fun, with no specific agenda or goal. It’s necessary to be present in the moment and to enjoy oneself apart from achieving any goal. But! While it’s ok, would it be better to be push for something better? That time with my daughter, wouldn’t it be better to aim for some lesson? What if I were trying to make it more fun for her instead of just enjoying myself? The fact is that we can always do something better and can always elevate our impact — delivering more purpose, meaning and, ultimately, the potential for more joy.

The call to a life of unlimited effort is alive and well today. At MIT, all-nighters, an insane course load and failing health due to work were a badge of honor. I remember my first week, when an upper classman on crew bragged to me that she just finished a two-hour team workout that started at 5am after pulling her second consecutive all-nighter. My first thought was not sympathy, but if I had what it takes in this new environment.

It doesn’t get any easier. The professional life is a road race that puts you in constant competition. Also, you start to get a feel for the cost of your time as the demands for your money go up. A single hour of fun could alternatively provide enough money to do something significant for people you love. When I started consulting, this became much more stressful. I could turn an hour of rest into money. When you know the value of your time and can directly convert hours to dollars, it presents a real challenge. Naval Ravikant (investor, entrepreneur) writes:

“Say you value your time at $100 an hour. If you decide to spend an hour driving across town to get something, you’re effectively throwing away $100. Are you going to do that? . . . I would make a theatrical show out of throwing something in the trash or giving it to Salvation Army, rather than returning it or trying to fix it.”

Naval Ravikant

Now he famously valued his time at the start of his career at $5,000 an hour. That is a good trick to focus your priorities, but watching a sunset fall at the cost of 5K is a non-trivial decision if you think about all the good you can do with that kind of money.

The good news is that at some level, we have to sleep, relax and kick back or we die. Since we must relax, there has to be a point when is it ok, watch a movie in flight, or just sit and watch the trees blow — without it being a chance to “reflect on strategy”? Under what conditions is it ok to take a nap or waste time? Do we relax, just so we can run faster later, or do we run fast so we can relax? Put more broadly, what principles govern the balance of work and play? To what degree can we actually enjoy things without feeling guilty that we aren’t doing something harder. It’s clear to me that all meaningful things are hard, but are all hard things more meaningful than their alternative?

I’ve thought about this a lot and one of my first conclusions is to focus on what the right thing is, evaluate your current actions, and do the right thing. Always be honest, kind, just and humble. If it’s hard, do it. If it’s easy, enjoy it. This provides a lot of clarity. When riding a bike, you work hard on the up-hills and enjoy the glide on the downhills. In both cases you are completely focused and acting to reach your destination. There should be zero guilt on a pain free and enjoyable glide down hill. In that case, your optimal strategy is to enjoy the moment.

So that may be pretty easy, but what about when you pause the race, when you step away from fastest way to get somewhere? Stopping the race to enjoy the scenery will definitely cost you, but also give you something. It’s selfish to stop, breathe fresh air and be solely present in the moment, but it’s also necessary.

Yet another Optimizer hard at work

I’ve always loved how CS Lewis gets at this in the Screwtape letters. Joy is a fundamental human need and it maps closely to meaning and joy requires being present in the physical moment. He writes that the demon must prevent the “patient” from enjoying the present:

“It is far better to make them live in the Future…it is unknown to them, so that making them think about it we make them think of unrealities… it is the most completely temporal part of time- for the Past is frozen and no longer flows, and the Present is all lit up with eternal rays” 

CS Lewis, The Screwtape Letters

Operations Research provides an opportunity to understand how to separate the goal from the enablers. Every set of equations has an objective function: the ultimate goal, and a set of constraints that bound the ability to get the optimal answer. To understand how to balance work and relaxation, you have to answer the question of what gives life meaning. There can be many constraints on that objective function: the need to sleep, make money, stay in shape, eat food. But it’s key to keep the constraints separate from the objective. There is no benefit in dying with a six-pack or even of dying with a lot of trophies. Effort, the suck, doing hard things are all about the doing the constraints well– in order to optimize something else. What is that?

The staid reformers of the Heidelberg Catechism asked: What is the chief end of man? Answer: To glorify God, and fully to enjoy Him forever. The cause and effect are so clearly bound together: act and receive. Glorifying God is work, but it’s also a joy to the believer. Enjoying God is pure rest, and is also joy. Work and rest. Suffer and enjoy. It would be so easy to stop at the first clause, but that would deny the purpose of our creation–we were created, not just to worship, but to enjoy that act. With an objective like this, the “hard things” are embraced as a means to an end. The “soft things” are there to be fully accepted, enjoyed and shared.

Worship as a chief end is not just for the Christians. “Some people worship beauty, some worship political identities, and others worship their children,” wrote Derek Thompson in the Atlantic. “But everybody worships something. And workism is among the most potent of the new religions competing for congregants.” Could work itself be a valid great objective and life-purpose?

But we can dig into this more under the lens of Christianity. While the goal of life is open-ended for the non-believer, the believer is instructed to worship and obey as revealed through an honest and consistent reading of scripture. The apostle Paul emphasized his work and suffering in his descriptions of beatings, imprisonments, riots, sleepless nights, and hunger (2 Corinthians 6:5). He makes it clear that life in a fallen world is not easy, and the Christian life is described as more difficult, even challenged by demonic forces. In Genesis, physical labor is cursed with friction and obstacles at every turn. And yet Christians are called to rise and face these challenges. Paul’s hardships are shown as a means for the faithful to encounter resistance and endure, not give up.

Paul, Living His Best Life Now

Christians should be the freest people on the planet to work hard because their doctrine liberates them to pour their energy, time and skill and creativity into blessing others. This is principle leading to behavior. It is a good rule to work hard, but to avoid self worth, or even identity based on that work. Conversely, rest is just another activity, and does not confer identity. Work and rest have purpose, when they seek to optimize worship and make room for joy. (I originally had about 8 more paragraphs on the Christian view of work, but pulled that out into a separate post.)

A counterpoint to Christian view is much older, the first philosophers widely considered that enjoyment itself was a valuable pursuit. Ancient Greek philosophers such as Democritus, Aristippus, and Epicurus embraced the hedonistic theory that a good life involved pleasure and you had a moral duty to make good use of your pleasures. You have a short life so you had better do what you can to enjoy living it. Aristotle thought that work made you worse because people who are too busy working don’t have the time to perform their civic duty or develop sophisticated morals. Other philosophers such as Søren Kierkegaard and Michel Foucault believe that pleasure is essential in developing selfhood. Foucault thought that embracing pleasure was a form of expressing and developing personal freedom. Kierkegaard adopted Hegel’s view that in enjoyment the individual develops an awareness of themself as the particular individual they are.

Making pleasure a goal doesn’t sit well with me. I’ve always been skeptical of the pursuit of happiness. The pursuit of something with broader meaning seems so much more important. Jordan Peterson resonates with me when he writes:

It’s all very well to think the meaning of life is happiness, but what happens when you’re unhappy? Happiness is a great side effect. When it comes, accept it gratefully. But it’s fleeting and unpredictable. It’s not something to aim at – because it’s not an aim. And if happiness is the purpose of life, what happens when you’re unhappy? Then you’re a failure. And perhaps a suicidal failure. Happiness is like cotton candy. It’s just not going to do the job.

Jordan Peterson

However, this post is the result from a recent perspective from a much less holy book I read recently: Lonesome Dove a 1985 Western novel by Larry McMurtry. It’s a story of two different protagonists: one who lives life to enjoy it, Gus McCrae, in another one who lives life to work, Captain Call. Both of them are superheroes of the James Bourne type: put them in front of a pack of bandits or wild Indians and each of them are going to emerge victorious. Gus, however, is loud, talkative and willing to take in the pleasures of life. Capt Call works from sun up until dark and steadily leads a motley bunch of cowboys and former bandits. In the end, however, he is ultimately a coward, using work to hide his pain. His son doesn’t know who his father is, and Capt Call is too afraid or ashamed to tell him. Even worse, his absence of vulnerability prevents him from experiencing joy and developing friendships.

Two Heros?

Several scenes show his power. When his son is threatened by a solider who wants to take a horse, Capt Call easily beats the solider senseless. He endures all manner of hardship to honor a promise and take his friend’s body back to Texas. The natural opinion is to see Gus and Capt Call as a powerful pair who match each other’s weaknesses. The two of them together form the power of their team and their friendship appears to be the bond that keeps the group together.

After more thought, I’m convicted that Capt Call is the villain of the whole story. He has all the appearances of strength, but when it matters he is a coward, unwilling to be happy and willing to embrace the full potential of life. Gus, by contrast, exhibits a deplorable set of values. He treats woman as objects, is an open racist, lacks empathy and is prone towards physical violence. He leaves broken lives in his wake and, worst of all, is oblivious to the pain he causes from his selfish pursuit of pleasure. Some of this is excused by his era and the hard nature of his life. And there is no doubting that he is a clear hero–willing to risk his life to help and save others. He also has an endearing sense of humor. What truly makes him great is his embrace of life. He is willing to work, but he doesn’t serve work. Work is a constraint, not an objective in itself and none of this diminishes his strength.

So what life do you want to live: One more like Gus or one like Capt Call? I want to have hard, fulfilling work, that is seasoned with much joy. I want to have the courage to do the hard things that need doing, but to also have the wisdom to put effort in it’s proper place. I’m very deliberate and intentional about the roles I have: worshiper, husband, father, worker, citizen. I want to do all those things with honor. Really doing those right, especially the first three, requires a copious amount of joy and grace. My children are best served by remembering a dad who was quick to laugh, serve and wait for them, than a dad who was always after optimizing his personal output, growth and accomplishment. Relationships are formed in trust and shared joys and the roles I list are successful only in the context of deeply effective relationships.

All this said, what do I do? First, keep the goal separate from the constraints. The most critical thing for me is to be clear on the goal. I divide the goals into roles. As a living being (health goals), worshiper (spiritual goals), husband, father, worker, and citizen. I picture the life I want to have and the contributions I want to make. I write these down and review them during my daily journaling. Well set goals, shared with your community, provide peace. You can either rest or adjust your goals. They force you to prioritize and decide. The goals you agree not to do are just as important as the goals you decide to pursue. And this is a very iterative process for me. I’m constantly adjusting and learning what I can and can’t do as well as what I should and shouldn’t be doing. Time audits/journaling and sharing your goals with others provide the ideal feedback mechanism.

The constraints are just as meaningful as the goals as they become your personal set of rules. I love this WSJ article from 2015. In that article, Jennifer Wallace writes that “personal policies”

Personal policies are an established set of simple rules that guide your decisions and actions. On the surface, they offer a gentler way of saying no, as in: “I don’t take work calls on Saturdays because that’s my time with family.” On a deeper level, they encourage reflection, help to define priorities and aid decision-making, especially with in-the-moment requests. They can stop you from defaulting to that regretful “yes.”

A Policy of Saying ‘No’ Can Save You Time and Guilt by Jennifer Breheny Wallace

These are also connected to what James Clear writes about identity based habits and Ray Dalio in principles. Rules like: “I don’t swear”, “I go to bed at 10pm” or “I exercise every day” become the type of constraints that form what you get done in life. They should all be tied to specific goals. They make the decisions that lead toward successful completion of goals easy. Just like goals, they require a system that evaluates them. I also have found that community is key. Your spouse or close friends will be a great sounding board for rules that just don’t make sense for you. I’ve found that even the process of sharing them culls a lot of stupid rules. In any case, being intentional here is key. You have to write down your rules. I also tie them to the role they support and the associated goal for that role. I end up with rules like this:

  • In order to be a good husband, I will be sure to call my wife every day, no matter where I’m traveling.
  • Since my chief end is worship, I start every day with a prayer, followed by reflection and journaling.
  • As a Christian, I go to church every Sunday and participate actively in the congregation.
  • As an athlete, I exercise every day.
  • etc.

So, please, enjoy the downhill rides, and the hard slogs uphill. Also, enjoy the stops on the side of the road, especially if you are sharing the ride, because you know where you are going and when you need to get there. Hug your companion. Joke, laugh and watch the sunset. In the morning, run hard, work hard and don’t be afraid to sweat. All these are the constraints. Define your objective, and keep that in mind. Never waver from doing the hard things that need doing. But! Most important, never place effort, work and grit as the objective itself. That’s a bad drug that gives the appearance of meaning, but the meaning get’s trapped and self-consumed without joy to make it fully flower.

If you make work itself the goal, you need look no farther to the austere and empty end that met Capt Call.

Hard Work that is Going Somewhere
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Kerf Mounted Corner Brackets

Kerf Mount Corner Brackets are great. But it takes some thinking if you are working with larger lumber. I recently purchased these and these from amazon.

The corner bracket looks like this:

The trick is figuring out where to cut the leg at 45 degrees and the kerfs, especially if the leg isn’t square. I was going to work out the geometry of this, but instead I measured the bracket, drew a horizontal profile in visio and then measured the geometry. Since the leg isn’t square, I had to decide where the bracket mounts flush. I included my drawing here in the hopes that it may be helpful to you.

There are instructions here.

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Busy IMA preparing for a Lt Col Board

Hello fellow IMA. My apologies to you. Life is not easy. In the civilian world, you work hard, play office politics and with a little luck you might get promoted. Not so in the reserves. Here your promotion depends heavily on your ability to decode a bunch of Air Force personnel jargon and to make a lot of non-cooperative admin types take care of someone who they really don’t see as their responsibility. I hope my story helps you out.

To start preparing for a recent board, I had to look up some basic information to answer the following:

  • When is my board?
  • How do I know if I’m eligible?
  • When is my PRF due? When does it have to be signed and where does it need to be delivered to?
  • How do I review (and potentially change my records)?

PRF

Before answering these questions I had to write my PRF. Why do IMAs write every word of their PRFs and OPRs? Because IMAs are always shafting their reserve boss because of the demands of our main job and the last thing we want to do is have someone go through the torture of the AF evaluation system when we’ve been so lame.

But nothing is easy — the only time I have to work this is while I’m flying from DC to Vegas and I’m on my Mac at 35 kft. I have a draft of last years PRF but it is in $xfdl$ format. My mac is not any mac, it is a government mac from my day job so I can’t install any software. Oh yes, this is totally doable, I’m an engineer. Bring it. So the XFDL is base64 zipped. To learn this, I connected to a free cloud based bash shell VPS (seriously cloud 9 IDE for the win) and cat the top of the xfdl and see:

application/vnd.xfdl;content-encoding="base64-gzip"
H4sIAAAAAAAAC+29eZea2NY4/L+fgjf3eZ+kl0khM3QneRYCKoqAguO6a/ViVBQBGZw+/e8ctGat

so no probs here . . . because I’m on a shell with root I can use uudeview under linux to decode a xfdl into a zipped xml file and then extracted it to view in emacs. Happy to explain this in more detail if you email me at tim@theboohers.org for other questions, I recommend you call the total force service center at Comm 210-565-0102.

uudeview my_prf.xfdl
mv UNKNOWN.001 my_prf.gz
gunzip my_prf.gz
cat my_prf

What do non-hacker IMAs do? Ok so I can parse XML easily enough to get the following from here.

The document to make sure you have in your hip pocket is AFI 36-2406 OFFICER AND ENLISTED EVALUATION SYSTEMS. It is probably the worst written document possible for quickly finding what you need, but it is the guide for how this is all supposed to work.

When is my board?

According to ARPCM 15-17 CY16 ResAF Board Schedule my board meets on 13-18 Jun. I found this via myPers or https://gum-crm.csd.disa.mil/.

It provides this excellent summary table:

Screen Shot 2016-03-01 at 7.14.06 PM

How do I know if I’m eligible?

The most helpful document was the ARPCM_16-02 CY16 USAFR Lt Col Convening Notice, which I dug around on MyPers to get. From this document I found out that I would need a date of rank for a Lieutenant Colonel Mandatory Participating Reserve (PR) board to be less than 30 Sep 10. I can see that my DOR is 29 APR 2010 and that fits in the window of the oldest and youngest members for the board:

DAILEY, MELISSA A./30 Sep 10 VANMETER, BRETT A./1 May 02

When is my PRF due? When does it have to be signed and where does it need to be delivered to?

From 36-2406, I know then that an eligible officer’s senior rater completes the PRF no earlier than 60 days prior to the CSB: which for me is Thursday, April 14, 2016.

From the table above, I see this confirmed that my senior rater (the USD(P)) has to sign the document between 14 Apr 16 and 29 Apr 16 and I get the completed document by 14 May 16. I can’t find how the PRF gets to the board, but I’m just going to bug the unit admin until I can confirm the document is in.

How do I review (and potentially change my records)?

Check your records on PRDA. So I was missing two OPRs and an MSM. Wow. The key here was working my network and finding the (amazing) admin at ARPC/DPT who had direct access to the records database and was able to update it for me before the board.

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Workout Tracking Solution

I love to exercise. It gives me an excellent chance to relax and preserve my overall goal of maximizing my physical strategic margin, or keeping maximum function as long as I can. (I want to be able to wrestle with my grandkids as long as I can.)

I also love data. I love to track everything and know that if I care about changing something I should probably track it. I am also becoming more aware of a tendency to focus on long term goals instead of achieving short-term success and moving on from there. For several years, I have recorded if I worked out our not and give myself a 1-5 score for the category fitness. (As I do for my wife, relationships in general, devotional living and stress.)

While I have enjoyed looking back at my monthly graphs and reports, there have been several trends I’ve noticed that have been very insightful for me. I also am motivated to meet my goals when I know I am accountable to myself and anyone (my grandkids again?) who are going to look at my data. However, one of the things I have never been able to crack is how to track my workouts. I thought about making a simple text field that I can search, but how could I see my progress over time. When I was primarily a runner, I used to make graphs showing my mileage and overall pace improvements, but how could I show improvement with the diversity of workouts that CrossFit is providing me.

When I had to list my goals, I went back to my values. In this case they are:

  • Don’t get hurt (learned this one from experience)
  • Frequency: workout every day in some way if possible (yes, diversify)
  • Diversity: don’t long-neglect any of the core principles: Strength, Stamina, Cardiovascular Endurance, Flexibility, Speed, Power, Agility, Accuracy, Balance and Coordination
  • Improvement: improve in all core principles

With this in mind. I would like to track workout’s at the most granular level, if I could do so quickly. So, in setting software requirements, I look at the questions I would want to answer. Some examples where (T) is a threshold (must do) and (O) is an objective (want to do):

  • (T) Have I worked out frequently this month? (=> calendar view over varying times)
  • (T) Am I improving? (=> need to show incremental progress; chart)
  • (T) What is my PR for overhead squat? (=> query that lists PRs for all workouts; make this public?)
  • (T) What is my last score for “Cindy”:http://www.whatiscrossfitexercise.com/wod-cindy.php? (=> that would be on PR page, so named workouts and movements would have to be in a similar query)
  • (T) What are my last 10 scores for Cindy (=> time series query from previous)
  • (O) How many Watts did I burn this week? (=> need to track Work / Time)
  • (O) Is my ability to do more work faster improving? (=> need to index performance)

Next, I wanted to look at the data format when I just write down my exercises:

  • Run 3.65 miles in 20 minutes (=> need to record, distance, time and workout name)
  • Cindy: 28 rounds (=> need a database of crossfit workouts preloaded)
  • 5 rounds Cindy, 15 Squad Cleans (#145), 5 rounds Cindy in 13:48 (=> need to record reps of named workouts)
  • Bench 245 x 10 x 3 (=> need to record reps, weight, rounds | might not have time)
  • Bike 6 miles in 25 minutes (=> same requirements as running)
  • Climbing for 2 hours (V4+!) (=> need notes field; might not have distance or reps)

All together, I had enough to start on the database design, which I always do on paper and ended up looking like this:

ER Diagram

]1

Basic Entity Relationship Diagram

In listing out the basic data, I clearly needed to track weight and distance, in addition to the time duration and quantity that the basic exercise was performed. In order to connect between a workout and a specific instance of an exercise I created a join table value named an exertion. The tricky part would be the set of characteristics required to derive power from each movement. For example, the bench press would move a distance of my arm down and up with a resistance equal to the weight on the bar. My agile strategy was to input the data and start recording what I could and then figure out how to deal with the data later when collected.

The results of my initial web application are below:

Workout Entry

Some features I did incorporate were the ability to create an exercise on the fly when inserting data. I wanted to make the data input quick and painless. I also made the four input fields very basic, and not tailored to the exercise in question. A future iteration on this would be to disable fields that are not relevant to a particular exercise. Through using the chronic gym and rails virtual attributes, I made the input general as well, so you could type in 6:41 for a mile run time or something like 6 min and 41 seconds or even 401 seconds. I haven’t incorporated it yet, but I also would like to input the distance in meters or miles and have either one work seamlessly. In any case, this format is going to work for now. I plan to collect data for a couple months, then play with adding the ability to track progress and some basic validation on the form elements. Please let me know if you have any comments or suggestions how I can make this better. This might already exist, but I haven’t found it, and I want to get this to work with my overall system and will probably stick to a custom solution, so I can own my data and adapt the system over time.

*Edit:* Check out this site, science behind sweat I probably can improve on this, but looks cool.

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My start as an IMA in the Air Force

This article has become incredibly popular. It was written six years ago at the start of my reserve career. Since then, I’ve had an amazing fun, rewarding and high-impact career. First, I’ve had amazing bosses, Shawn Barnes and Tim Kelly, who are both amazing leaders but understood the difficulty of balancing my day job with a fast paced reserve commitment. They have become both good friends and mentors. Second, as I’ve come to know the system, the AF reserve community can be both supportive and helpful. In any case, don’t let the post below cloud your view of the program. I love the reserves and would recommend it to anyone who wants to keep making a difference while pursuing opportunities outside of active duty. Third, the reserves have given me opportunities that I wouldn’t have had otherwise. I’ve been able to more than double my impact on the DoD as a civilian and reserve member.

From what I hear the onboarding process is much more streamlined now. In 2014, the IMA program management transitioned to Headquarters Individual Reservist Readiness and Integration Organization (HQ RIO), a new organization focused on streamlining and optimizing the program. The HQ RIO staff acts as an advocate for the IMA program at higher headquarters and is focused on process improvements to enhance the IMA experience. Subordinate to HQ RIO there are seven detachments and their eight operating locations, which are directly responsible for facilitating and meeting the individual needs of the IMAs assigned to them. These folks are good people and work with you to avoid situations like the one I describe below.

If you’re thinking about becoming an IMA, go ahead and visit www.arpc.afrc.af.mil/home/hqrio.aspx. Also, let me know if I can help in any way: tim@theboohers.org.

I’ve had a rough start to my life as a reservist in the Air Force.

It was tough to find time to learn a new bureaucracy. Long and busy workdays in the Pentagon don’t leave free time to work this and as a reservist my first lesson is that you are on your own. Period. No one is looking out for you. To any potential reservist, you need to acknowledge this and repeat it to yourself. This was a shock for someone whose basic model was to work really hard, focus on my job–not myself, and watch good stuff happen. Unlike the active duty military where you are told what you have to do administratively and basically just have to hang on to whatever speed they put the treadmill on, reserve duty is like finding your way to the lost temple in the middle of a thick jungle. This article is meant to help some future IMA find their way a little more easily. Since we IMA’s have to learn a new bureaucracy, we should at least help each other out.

My history up to this point is that my Pentagon reserve recruiter was very nice and made the system sound wonderful. She took my resume and was going to line up an excellent job for me. I made it very clear I wanted to participate in the reserves as an IMA and sent her everything she requested. It seemed like there were folks to help make the transition easier and I rushed forward with the knowledge that this process was going in the right direction.

But months passed and I didn’t hear from her and my voice mails went unanswered. I wasn’t too worried since a friend from my current office had taken a program management job at the Air Force Research Lab and she told me she wanted to hire me to support her. Great. It was a perfect fit for my skill set, she just needed to get the position created and funded. I put together a resume and sent it her way.

After almost a year of waiting for that to happen, I started to get nervous. She kept hitting bureaucratic barriers to getting a position. (A position was always one meeting away.) However, at the last minute her husband, also an Air Force officer, needed help starting up a new program and he had a number of positions he could hire against. He approached me with a plan to hire me to help his program and he would “loan” me to his wife. He is a good friend with an exciting program and it sounded like a perfect solution.

We tried to make it happen, but despite stating that I wanted to work as a reservist at every opportunity during my outprocessing, my assignment orders said DISCHARGE, not “RELEASE FROM ACTIVE DUTY/TRANSFERS TO RESAF”. I didn’t know to check this box, which was my bad. But I was frustrated no-one asked and nothing I was given told me to check this. It would have been helpful to have been asked or, better, the reserve recruiter could have told me to ensure my orders released me to transfer to RESAF.

Regardless, this made things complicated as I got close to my one year point and I was told I was going to be discharged. It was incredibly confusing to figure out who I should talk to. The reserve recruiter had moved on and her replacement informed me that she couldn’t help me since she was an “in-service” recruiter and only could talk to active duty members. She got me in touch with the Officer Accession Recruiter for the Pentagon, who was at Andrews in Maryland.

I called her on June 25, 2010 (August 8, 2009 was my date of separation so I was getting nervous). She called me back three days later and told me I had been “scrolled” (a new term for me that I still can’t define) and she confirmed I was going to be dis-enrolled unless we did some crazy bureaucratic maneuvering. I couldn’t figure out what I was going to be dis-enrolled from, but she told me it meant that I would lose my commission and would have to re-apply. Since I work in the Pentagon, but live in Virginia, she told me she couldn’t help me and that I had to work with a officer accessions recruiter from Richmond, VA–over 100 miles away! I called and emailed him right away (on 6/28). After 3 or 4 more phone calls, 36 precious days later, I had only gotten one phone call on my voicemail from him.

In desperation, I called back to the physically closest recruiter at Andrews who agreed to be helpful (“this is outside my job . . .”) and get me back to S7 status (anyone know what that is?) so I could get the process moving. She told me I needed to take an oath of office immediately to get into the reserves (a form AF133). I quickly found a flag and had a friend swear me in and sent the form to the recruiter at Andrews.

The following email was sent to ARPC/DPAAA:

As per our brief conversation, Mrs xxx confirmed that Maj Booher has been previously scroll approved and still authorized to complete a reserve oath within in his 12 month window. She requested that AF133 be dated for 4 Aug 2010 and once received ARPC/DPAAA will be able to update him back to S7-IRR status. Please see the attached AF133 and update accordingly.

Also note that Maj Booher is now working with recruiting to obtain a AFR position and transfer out of IRR and into a CAT B billet so anything you can do to ensure he is updated back to S7 status as soon as possible would be greatly appreciated. His original AF133 has been placed in snail mail and will arrive to you shortly.

Thank you so much for the short notice assistance!!!

Then, to the Virginia reserve recruiter (AFRC/RS) on 3 August:

Maj Booher has completed his AF133 (Attached) and it has been forwarded to ARPC/DPAAA for update back to S7-IRR status. Maj Booher has been interviewed and tentatively offered a IMA position out at WPAFB and needs recruiter assistance to proceed with his application. Please contact Maj Booher at your earliest convenience he is ready to proceed with processing.

That day, I finally heard back from the reserve recruiter in Virgina at 7:19 pm:

I apologize for not contacting you sooner. No excuse on my part. Would you be able to talk tomorrow afternoon? Please name the time and I will make it happen. We can discuss the next step. Yes, I would like the contact information for the gaining unit. Thank you. Have a good evening.

O.K. I was ready to get to work and the gaining unit wanted me. I sent him the contact information for the gaining unit. Then started sending him a ton of forms. He needed:

  • DD 214
  • Last 3 OPR’s
  • Resume
  • copy of physical once it is accomplished.

Fortunately, I had scanned everything in and could get it to him quickly. The only complication was that I didn’t have an up to date physical. Since I wasn’t “in” the reserves, this was a really complicated bureaucratic catch-22. I couldn’t use a DoD medical facility, but I needed a DoD physical. I could get a recruiting physical (months away), but that didn’t work either since I had sworn an oath and was now a sweet S7-IRR. The Virginia recruiter told me to see if I could get a DoD doctor friend to give me a physical it would make the situation work out. I was able to beg/cajole my way into a doctor’s office and since I was still in the computer system, confuse enough admin people into processing the physical and administering a PHA. When I finally got to a doctor (someone who is allowed to think!), it was easy to lay out the situation and he gave me all the paperwork I needed, which I quickly sent to the Virginia recruiter.

After this, we sent maybe 20 emails back and forth, mostly me bugging him to get me “gained to file”. Finally, on 14 October, I got this email:

I found out that the reason that you were not gained on 1 Oct is due to 2 things. One, the folks in the assignments branch at ARPC are working at 50% manning right not and are about 30 days behind. Two, your file was turned into the wrong technician at ARPC. So, I confirmed with our liaison at ARPC that it is now turned into the correct technician. So, I will be checking every few days to see if they have projected you to your new assignment. I apologize for the delays, but it is not really in my hands at this point. All I can do is follow up. Please let me know if you have any other questions sir. I will be TDY all next week with limited phone and e-mail access. I hope that by the time I return you are all squared away.

OK, so I was getting close. I didn’t hear anything until 25 October until I got this email:

I just became aware that you are being reported in Air Force Fitness Management System (AFFMS) as being an IMA member for xxx. The report also show that you are due for a PFA and I can assist you in scheduling for this event. If this is an error please let me know.

Wow, so that is how you find out you have been gained to file. However, once I was gained to file life just started getting complicated. Neither supervisor knew the ropes and the administrative “support” started pelting me with emails demanding OPRs, feedbacks, PFA’s, orientations, etc. This was all couched in the language of the system I didn’t understand — all in a process I didn’t understand. For example, I didn’t know how to get an id card so I went to my local MPF and asked for one and they gave it to me with a “Maj” stamped on the front. That worked well, but it didn’t get any easier.

I started getting questions like this from my supervisor:

do you come with your own days or do you need mandays? I heard that all IMAs get about 30 days or more from a central pot to use thru year and that you only need mandays to go above that amount.

Answer: I don’t “need” mandays. I had an actual position so I just “need” individual training days (IDT’s) and my two week tour.

In this whole process, the only people with the corporate knowledge are existing IMA’s. Information comes in emails such as this one from a friend:

IDTs and the 2-week annual tour are centrally funded.

All mandays will need to come from [your supervisor]. Mandays also require a TDY fund cite. For locals, we get paid for driving one round trip for the entire tour (e.g. I’d get 20 miles for driving to work on day 1 and 20 miles for driving home on day 90). Locals get no per diem, but [I] would get per diem, hotel, travel, etc.

Below is what each IMA is required to do each year for the unit that owns his/her billet. Mandays can be done for any unit (apparently), whether or not they own the billet. IMAs may also do additional unpaid IDTs, but the unit that owns their billet must sign off.

Mandatory IMA participation:

IMA CategoryIDTsAT
A48 paid2 weeks
B24 paid2 weeks
E24 unpaid2 weeks

[My supervisor] may have the option to pay for [my] travel and hotel for the unpaid IDTs; I’m pretty sure it isn’t centrally funded. In general, the 24 IDTs will have to be done wherever [I could] do them for free. The 2-week tour includes travel and per diem from the central fund. [I] will be expected to do those at WPAFB.
Any mandays for any IMA are on top of the above requirements.
The 2-week tour and all mandays count as active duty time. IDTs do not.

O.K., that was helpful. But where do I do things like medical? Why was I getting emails saying I was late for my OPR, etc? Check out this one:

I am in the process of updating your records and changing your rater. However, you have a projected OPR C/O of 23 Mar 10 through Maj xxxx. Can you tell me the status of when this OPR will be closed? As soon as the 23 Mar OPR is closed out in MILPDS I will be able to update your information for your current IMA position.

followed by:

What is the status of your 23 Mar 10 OPR? This is overdue and is affecting directorate staff meeting charts. Would you please check into this and let me know when it might be completed? Please send me a copy of the OPR when complete.

What? I haven’t started yet? Then, I get:

I am reviewing the IMA Readiness Roster. . .You are showing Red across the board. I just wanted to find out the status of your dental, RCPHA, Fitness, Immunizations and OPR.

Then, I was asked to provide:

  • Duty Schedule (UTAPs – IDT/Annual/MPA)
  • Assignment Order
  • vRED
  • SGLI (SGLV 8286) – ARMS
  • vMPF Record Review RIP
  • Point Credit Summary
  • Form 40As / IMT 938s
  • Fitness Test Results
  • Family Care Determination Checklist

Status? Of what? What is an RCPHA? Sorry, but I didn’t know what SGLI form they wanted. Which page of the vMPF gave the record review? What was a Point Credit Summary? Form 40A, is that the same as an IMT 938? Where do I do my fitness test? I live in VA, but work at WPAFB, if I am overdue, do I need to fund my travel there to take a PT test? What travel gets funded? What is a Family Care determination checklist and where do I get this from? What is a vRED again? What the heck is UTAPs? You get the point.

All this is possible to find out, but I didn’t have the time to become a personnel expert. I could guess on all of this and send stuff over, but on what status should I be on as I train myself for all of this. I have to make phone calls, but I can’t do it from my day job. This might only be 5 hours of work, but it needed to be during the day.

The end result of all of this is that I ended up working 3 IDTs for my friend at AFRL, but my supervisor could never figure out how to give me credit for my IDTs (as of March 12th I still haven’t gotten credit). I never figured out where and how to get all the administrative stuff figured out. The difficulty of being shared, the logistical problems of an out of town initial assignment, and the administrative difficulties made the decision easier to take a local position which fit my skills well and had extensive experience integrating reservists. Wish me luck!

I’ll admit that I’m a an overworked Pentagon analyst who doesn’t have much time to master all of this during the day, but I hope I’ve had particularly bad luck getting everything started and my experience is out of the norm. Comments greatly appreciated.

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